Business Lessons from a Mentor

Each of us, I am sure, has come into contact with people who have made an impression on our lives in a substantial way. Sometimes these individuals are with us for a prolonged period of time and sometimes their tenure is short. The impact can be immediate or it might take time for the lessons to be learned and to become part of who we are.

More than 25 years ago I had the pleasure of working for and with such a person. At the time he had some impact on my life but it was only years later that what I learned from him made a significant and lasting impression that still is with me today.

It was not an auspicious start. He was suspicious of my intent, he had a temper and his patience was short. His impatience was legendary. We both had the same goals but his natural distrust and history of the department I worked in made it all that more difficult to do my job in such a way that he could see that we were on the same side.

After more than a few chewing out sessions, I started to understand what he was trying to accomplish, and I did my best to explain it, in advance, what tactics I was trying to employ to achieve certain things. He liked the fact that I ran ideas by him and that I sought his input. Apparently, that had not been done often enough in the past and when it had been done, he feedback was ignored and that fueled his distrust, which skyrocketed over time, resulting in those explosions aimed directly at me.

What he taught me, over a period of six years, was nothing less than remarkable. As it turned out, I surfaced as one of the few individuals he could see that had potential as a student. His subject was business.

Mitch Lison is his name, and he now is a partner in Bay Area Coffee, a large coffee roasting company that sells to well known retailers including Sam’s Club.

Thomas Huxley wrote, “Perhaps the most valuable result of all education is the ability to make yourself do the thing you have to do, when it ought to be done, whether you like it or not; it is the first lesson that ought to be learned; and however early a man’s training begins, it is probably the last lesson that he learns thoroughly.” That was my boss.

The first thing I noticed about Mitch was that he set boundaries in his life. When he was at work, he worked, and he worked very hard. At the end of the day, he went home to his family and spent time with his wife and two sons. He wasn’t a workaholic; he understood how important the living part of life is.

But he did what needed to be done at work as well, catching early morning flights, arriving home late at night from a trip and working weekends when he needed to.

One late afternoon I walked into his office and he wasn’t working; he was reading a magazine. I thought at the time it was rather odd behavior, just sitting there wasting time. Little did I understand that Mitch was “sharpening his saw” trying to get better at his job by staying abreast of what was happening in the industry and the marketplace.

The third thing about Mitch that was unique was that he went by the book. I don’t mean that he followed policies and procedures, because I witnessed him talking a few short cuts along the way. What Mitch did was a direct reflection on his Jesuit educational upbringing: he followed the process of writing a business plan each year, and he stuck to it, despite numerous opportunities to stray off course.

It might have just been my perception, but I watched most of the leaders and managers at our employer jump from strategy to strategy, searching for the silver bullet, the one trick that would solve every revenue, client, production and profit problem that existed. Not Mitch…he wrote a plan and long after everyone had abandoned theirs, he was busy executing.

The fifth thing that I learned from Mitch was focus. I don’t just mean staying on plan; I mean he stayed focused on his plan each and every day. That meant not getting caught up in the crisis of the day (and there were plenty to chose from) and not getting distracted trying to handle every piece of paper once or returning telephone calls at the same time each day.

While Mitch could have taught time management, his system and style were so unorthodox for a leader in Corporate America that his students would have laughed at him once they learned how he operated.

His mail went into a three drawer file cabinet that he did not open until it was completely full. (He then emptied it and addressed only the key pieces in a single afternoon). He did not answer his phone unless it was a call from someone higher up in the organization; his rationale being that if it was important, the person would come and see him (and given his reputation related to his temper that was rare).

Most of his time was spent in meetings with his direct supervisor, on trips to see potential clients, and dictating memos to others to execute his plan (he assumed that people would read his memos).

What did I learn from Mitch? Everything that was important for being in business. I wish everyone could have a mentor like I did.

Ken Keller

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Business Strategic Plan

Many organizations engage in the annual ritual of writing a strategic plan. Although this custom is accepted as a due process for operating a business and is intended to be helpful, it is often a wasteful and unprofitable use of time, money, energy, and effort for the average organization. Once written, most plans are filed into a binder, and put on a shelf where they are left to collect dust.

Far too many organizations do not achieve what they set out to do simply because they put a majority of the effort into writing the plan or having the planning session, but when the progress is evaluated months later, nothing has changed. Nothing has improved. Nothing is happening. The next year they do the same thing, with the same results.

Effective strategic planning has a number of elements that matter, but the one most often forgotten is the clear, precise identification of the desired results. Unfortunately, most plans are so long, so complex and so wordy that whatever message is trying to be conveyed is lost.

The “desired results” do not always pertain to new opportunities or unexplored corporate frontiers; they may be more concerned with reversing negative trends in the organization and capitalizing on the current strengths. Many organizations conduct a SWOT analysis (“Strengths, Weaknesses, Opportunities, and Threats”) in the hopes that this will illuminate the true potential and dangers facing the firm. However, in our humanness we tend to emphasize the opportunities, finding little fascination or inspiration in addressing the current position of the company.

Having recognized this improper focus and lack of clarity in performance goals, we can then see that there is another element of strategic planning that is commonly overlooked.

An alternative method of achieving the same assessment is to lay out the “cold hard, brutal facts” of the current reality. At the end of the day, there might be hundreds of potential “opportunities” for the business to exploit, yet to disregard the facts of the present is foolishness. If cash flow is poor, why waste time discussing opportunities that the firm cannot afford? Face the facts, disregard opinions and deal with the “make or break” issues so that the business will survive and improve in the future.

In the best selling book “Good to Great” author Jim Collins uses a great personal story of James Stockdale to provide a “real world” example of how facing facts can be a matter of life and death. Stockdale was the highest ranking prisoner of war during the Vietnam War, held for over 5 years, tortured, beaten and starved, yet he understood the need to face “the brutal facts” but never losing the faith that “you will prevail in the end.”

This leads us back to what an effective plan must convey to the company employees: the desired results for the next twelve months. In today’s fast changing market, businesses must be able to adapt quickly to the changes in the market and therefore should focus on the road immediately ahead. There should be no more than three major objectives or thrusts for the year. Any more than that, and execution becomes a complicated, counter-productive task, quickly defeating the purpose of the plan to begin with.

Once the three objectives are determined, the desired results need to be broken down. This is best done by department, by quarter, by month, by manager, and by employee. Every employee must know and understand what is expected of them and how their role in the company influences the success or failure of these objectives; in other words, “aligning” the employees with the company goals in order to produce the best results.

Remember, the ultimate objective is to maximize the resources, people, talents, advantages, and potential of the organization to maximize profitability and other measurable objectives. Reaching this goal requires the uncomfortable investigation of the company’s current shortcomings. Nevertheless, a strategic plan that clearly states the “desired results” and is formulated from an honest, realistic perspective will be an indispensable asset in achieving this greater goal.

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Apprenticeship Summit: Keeping Jobs in Southern California

Apprenticeship Summit: Keeping Jobs in Southern California

Los Angeles Valley College hosts first-ever roundtable to assist local manufacturers

  • What: The Advanced Manufacturing Apprenticeship Summit
  • When: Friday, October 17, 2008 – 7:30 to 10:30 am
  • Where: Los Angeles Valley College Monarch Hall
  • Who will attend: Aerospace Manufacturers from the Southern California Region, the Department of Labor, Training Professionals
  • (Van Nuys, Calif. – October 9, 2008)
    Here’s one bright story to focus on in the midst of a dreadful economy and skyrocketing unemployment. It’s old-fashioned and we don’t hear much about it anymore. It’s certainly worth a listen.

    It’s about jobs NOT being lost to China. It’s about developing careers in Southern California through apprenticeship training programs in the manufacturing industry. It’s preparing deserving citizens for living-wage jobs who will in turn give back to our economy.

    Déjà vu? No, it’s not the 1950’s. It’s Los Angeles Valley College (LAVC) at the forefront as they launch their first-ever “Advanced Manufacturing Apprenticeship Summit” where business owners will learn about how they can benefit by developing such programs. To be held on campus October 17, the Summit’s objective will be to revitalize a much needed apprenticeship and training program for San Fernando Valley-based manufacturing companies.

    The roundtable discussion will address how manufacturing firms can set up long-term training activities aimed at creating the next generation of highly skilled manufacturing employees. The event will provide solutions to the longstanding dilemma of finding qualified workers to enter the precision machining industry.

    “Our current job market and the dismal availability of skilled labor reflect thirty years of neglect in promoting apprenticeship programs,” says David Goodreau, Chairman of the Small Manufacturer’s Association of California (SMAC). “Training is the lifeblood to our industry. Apprenticeships provide a structure that makes training work.”

    SMAC is a valuable partner to LAVC along with other industry representatives such as the National Tooling and Machining Association (NTMA) and the Small Manufacturers Institute (SMI). These organizations have worked diligently to keep machine shop training programs alive.

    Randy Jones, President of the San Fernando Valley Chapter of NTMA and owner of Xceliron Inc., a Chatsworth-based tooling manufacturing company agrees, “Our industry is running out of good employees. It’s up to us to support these programs to bring in the next generation of manufacturing technicians and future small business owners.”

    Jones has first-hand experience. A graduate of the Chatsworth High School Metal Shop program, Jones began his career by serving in a four-year formal apprenticeship with Rocketdyne in Canoga Park in the early 1990’s. In addition to becoming a master machinist, Jones contends that the training provided him the experience he needed to open his own business. “This is why I strongly support apprenticeship programs,” says Jones.

    “After 9-11, we saw a drop in the number of apprentices indentured by industry. However, we currently cannot keep up with demand for Computer Numeric Control (CNC) machinist trainees and technicians,” says Roberto Gutierrez, Program Manager for LAVC’s Advanced Manufacturing Training Institute (AMTI). He feels the time is ripe to encourage young folks to enter the trade. Gutierrez concedes that the Summit will not solve industry’s problems overnight, but it is a good place to start. “In spite of the downturn in many fields, the aerospace industry is still vibrant.”

    Pratt & Whitney Rocketdyne, which specializes in producing the Space Shuttle engine, will attend the Summit, along with 20 other manufacturers. The Summit will be moderated by Marty Mechsner, President of SMI. Mechsner also is General Manager and Chief Engineer with Industrial Metal Supply’s Laser Division, and served on the Southern California Tool & Die, Mold, and Machinists & Metal Working Trades Apprenticeship Committee for over 7 years.

    Haas Automation is the largest manufacturer of CNC machines and has had great success in their apprenticeship program, will share insights about their Master Apprenticeship Program at the Summit. Panelists will also include representatives from the State of California’s Division of Apprenticeship Standards and the United Auto Workers (UAW), and other training professionals.
    LAVC has been serving as the education and training side of local manufacturing firms for almost two decades. AMTI is their most recent program which is funded by a $1.5 million grant from the DOL. It has provided incumbent worker training to over 500 Valley-based employees, along with training and job placement to over 250 displaced and dislocated workers since 2006.
    In addition, AMTI provides career awareness to local high school students via the “Manufacturing Technologies Laboratory” – a forty-foot manufacturing trailer on wheels. In conjunction with the Economic Alliance of the San Fernando Valley and HAAS Automation in Oxnard, the high-tech trailer provides demonstrations and training activities in the areas of CNC machining and programming.

    LAVC is planning a follow-up, complementary summit for Spring 2009 which will be dedicated to students interested in becoming an apprentice. LAVC is a California state-recognized facility for apprenticeship programs in the manufacturing industry as identified by the NTMA of San Fernando Valley. There are only two other such facilities in Southern California, located in Los Angeles and Orange County. Manufacturing technology programs offer a wide range of training to students and job seekers and can lead to either an occupational certificate or a two-year Associate’s degree.
    The Advanced Manufacturing Summit and AMTI are managed by LAVC’s Job Training office which offers one of the most successful and ground-breaking programs on campus. Celebrating its 14th anniversary, the office was established in 1994 as a partner with the Job Training Parternship Act. Recognized by the State Board of Governors, the Workforce Investment Boards, and the City of Los Angeles mayor’s office, Job Training has trained and placed more than 12,000 job seekers in new positions while providing skills and training upgrades to over 10,000 incumbent workers. Job Training boasts an 87% placement rate throughout the years.
    ________________________________________________________________________

    Interview and photography opportunities can be arranged through the Communications Office of Los Angeles Valley College. Please contact Jennifer Fong, Public Relations Specialist, Los Angeles Valley College, at 818. 947.2433; fongjc@lavc.edu for more information.

    Super Jobs For You gives information on how to get a job and how to hire good people. If you are looking for a Die Casting Job look at this website. This Die Casting Blog will give you more information you can use for manufacturing.

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    Managing Business or Coaching Business

    In an era when most NFL teams had thick binders filled with rules and associated penalties for players, Madden went the other way.

    There were only three rules when you played on Madden’s Raiders: first, be on time; second, pay attention; third, come dressed to play. He didn’t need to say “play like hell when I tell you to” because it was understood that on game day, that is what players were supposed to do.

    Madden guided the Raiders to an overall record of 103-32-7, leading the team to seven AFC Western Division titles and a victory over the Minnesota Vikings in Super Bowl XI. Out of all the head coaches who have won the Super Bowl, Madden and Vince Lombardi are the only ones to have never had a losing season as a head coach.

    What made Madden so successful? He did not manage, he coached his players.

    Madden operated under the assumption that the players he was to mold into a team were adults. His simple rules were developed with the understanding that if a player could not follow them, they had no place on the team. In a sense, they served as the everyday evaluation to determine whether someone was worthy and capable of being on the team.

    Once that foundation was set, Madden and his subordinates could then coach the players, regardless of age or tenure, on how to play the game and win. Madden repeated to his players that “The only yardstick for success our society has is being a champion. No one remembers anything else.”

    The players understood. And, they responded. His winning percentage while coaching the team was .763, the best of any head coach in NFL history.

    Madden was a catalyst for growth and change of the players and of the team. During those years hundreds of men wore the Raider uniform, so the message was carried through the seasons to every player.

    All too often, managers today see their role as enforcer of rules. Be on time, they tell employees, or I will have to “write you up.” Be a team player, employees are told, or we will have to find another spot for you. Show initiative, or you won’t get the raise you hope for.

    Managers spend more time dealing with the problems caused by the behaviors of some employees than they do trying to get the best from all employees.

    Instead of spending time mentoring and coaching employees to become better, managers have become record keepers of employee misdeeds, dealing with problems that have no place in today’s workplace. Arriving late to work, taking long lunches and breaks and leaving early are some examples of common problems facing managers. How much management time is spent documenting this behavior? How much management time is spent counseling the employee on the need to be on time? And, how long is a late arriving employee kept on the payroll serving as an example to others that this kind of behavior is tolerated and accepted?

    Under the Madden system, if a player couldn’t be on time, they didn’t belong on the team. It simply was not tolerated. No one invested time, energy and effort trying to correct this unacceptable behavior. There were no written or verbal warnings; Madden didn’t have the time or patience to counsel someone who was expected to be on time and wasn’t. Madden made it clear that he expected adult behavior from his adult players.

    What made Madden coach and not manage? Coaching molds a person’s attitude, behavior, and skills. Madden did his best to motivate and counsel his players to help them identify and realize their full potential.

    He led by example. Madden was a goal fanatic, enthusiastic, knowledgeable, an excellent listener, open to feedback, supportive, flexible, and focused on learning and fun. Being a football player may look like a lot of fun, and it can be, but it is also physically and mentally demanding. It is not for the weak; the average NFL player career is less than four seasons.

    Yet when those players were on Madden’s team, they responded. Treated like men, they acted like men. With winning as the goal, they responded by winning. They saw the coach as a coach; someone who was teaching them to succeed, interested in their development and success; and they responded in kind.

    Why don’t more managers coach instead of manage? The answer is simple. Whatever you may think, you can’t win at anything with the wrong players on the team.

    The question for every manager is “do you have the right people on your team today?”

    For more on getting the right people on your business team and wrong ones off of it. Read his best selling book “Good to Great” which I highly recommend you purchase but more importantly, take the necessary time to read or even re-read if you need a tune-up.

    Super Job For You gives information on how to get a job and how to hire good people. If you are looking for Cast Parts Jobs look at this website. This Castings Blog will give you more information you can use for manufacturing.

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